Memorandum Technology and Procedures

Question: Discuss about the Memorandum for Technology and Procedures. Answer: Introduction Nowadays computers are widely being used by the companies so that they can cut the cost of the operation and the time. Training the company personals is also important as some of them may not be aware of the system. Some companies are upgrading the computer systems which are being used by the workers. Updating the system of the company will also require giving proper training to the office personals. Nowadays different softwares are being used by the companies for the ease of function, whether they are working in the manufacturing sector in the service sector. Purpose The Purpose of the report is to suggest two different computer systems which can be used for the training purpose. Scope The computer system should be as per the corporate standard. The computer system will be used for the training purpose so this should be well equipped and withstand the workload. Criterias I have created a checklist for the system which will be used to choose one o the best system among others. I have selected some standard for the system, these are; No. Specification Requirement 1. RAM 4 GB 2. HARDDISK 1 TB 3. PROCESSOR TYPE i5 4. Battery Lithium 5. Screen 15.6 Method I will choose the perfect computer after going through the computers specification. I will also contact company sales executive to confirm the specification. My recommendation is to select a computer which could be used by the personals for casual as well and for the vast company works. Limitations The limitations of in selecting are; 1. Limited stock or out of stock in the local stores. 2. It's hard to calculate overall specification of the computers in the local stores. 3. Many stores are selling computers with self-installed softwares so its hard to get a proper software installed system. Assumption We have assumed that the Microsoft office will be already installed in the system. MS office is primary software for any kind of official works its used in creating datasheet, Powerpoint presentation for the business and meetings. The other features of the Microsoft office can be used properly. As most of the computer companies and retailers are providing pre-installed softwares o here I am assuming that the retailer or the company will provide free antivirus software with the computer system. If they will not provide the antivirus system then the cost of computers could go high. The installation time will be maximum 1 day and I am assuming that the computer company will provide the technicians for the installation process. We also considering 4 GB RAM as effective for the works of the company. 4 GB RAM is enough to install and run any software on the system. Background All purpose training Centre is a well-known training academy; they are mostly involved in training the corporate individuals about new and upcoming softwares and technologies. This requires well-equipped computers because without that the trainers will not be able to demonstrate and teach the students. In that case, they are intended to install new computers into the system so that they could install and teach these to the student and professionals. The company has received a contract to train a companys employees for that case they required new computers system along with pre-installed softwares. The computers must be able to withstand the softwares processing speed and other pre-defined requirements. (Castells, 2006). Findings I have selected two computers for the client company. As per the checklist, the computers are well equipped and these two can be the best option for the corporate training. Specification PC-1 (Acer Aspire AIO Desktop) PC-2 (Apple iMac MK462LL/A 27) RAM HARDDISK WEIGHT SIZE GRAPHICS PRICE OS WARRANTY PERIOD 4 GB 1 TB 23.2 POUNDS 23 inches 2 GB $1100 WIN 10 3 YEARS 4 GB 1 TB 21 POUNDS 27 inches 2 GB $1800 MAC OS 2 YEARS Acer Aspire AIO Desktop The computer is one of the best in the respective category as well as its qualified one as per my checklist. The properties of the system are, Weight- 23.2 Pounds Screen- 23 inch RAM- 4 GB It is also equipped with 2 GB graphics card as well as the operating system is Microsoft windows 10. As specified on the company website the computer is available in 900- 1100 dollars. It also has pre-installed softwares and 3 years long warranty period (PC world, 2012). Apple iMac MK462LL/A 27 This system is one of the best also my favorite one in this category as it has all the qualities required by the client company for the training purpose. Weight- 21 Pounds Screen Size- 21 Pounds RAM- 4 GB The computer is also equipped with 2 GB dedicated Graphics card which provides it a much better resolution. The processor of the computer is MAC OS and it has preinstalled software. The system is available in 1800 dollars. The warranty period is 2 years. Discussions Comparison of computers Specififcation PC-1 (Acer Aspire AIO Desktop) PC-2 (Apple iMac MK462LL/A 27) RAM HARDDISK WEIGHT SIZE GRAPHICS PRICE OS WARRANTY PERIOD 4 GB 1 TB 23.2 POUNDS 23 inches 2 GB $1100 WIN 10 3 YEARS 4 GB 1 TB 21 POUNDS 27 inches 2 GB $1800 MAC OS 2 YEARS Initial Cost The costs of both the computers are $1100 and $1800 respectively. This can be considered as a genuine price for a high-quality computer system. RAM As per my checklist and the requirement of the company must have 4 GB Ram equipped system which can be the best option for the proper operation and functional requirements.Screen Size The Screen sizes of the system are 23.2 inches and 27 inches respectively. I would recommend 27 inches as this system is going to installed in Training center so a bigger size of the computer is a requirement. Conclusion The memorandum was about selecting a computer system for the all purpose training inc. so that the training center could use these to train companys professionals. After investigating different computers and discussing with different sales executives I have shortlisted two computers. One is from Acer Inc and another is from Apple Systems. Both of these systems has some distinct properties, one is Windows operates and another is MAC operated. These can be used by the company for training purpose effectively. Reccomondation and Implementation There are some recommendations for the selection of the computer system. 1. All the computers have an i5 processor which enables the computers to work fast and be compatible with the software. The operators must make sure that the running softwares should be as per the processors ability not beyond that. 2. Proper maintenance and scanning of the computer are 3. Staff must have e-mail access on their computers to enable them to be in contact with the company. 4. Computers shall be available to the staffs after weeks and the installation will be carried out by the companys technicians. (Calkins,2010). Reference Castells, et.al, ( 2006). The Network Society: From Knowledge to Policy, Johns Hopkins University PC World, 2013, Volume 21. PC World Communications. Calkins.P.F, (2010). The Administrative Professional: Technology Procedures. Cengage Learning. Racherla, .S, (2013), IBM System Storage DS5000 Series Hardware Guide. IBM Redbooks. Guffey, M. 1997, Business Communication: Process and Product, South - Western College Publishing, Ohio, USA. Soderstrom, T., 2016, Best Memory,Retrieved on July 5, 2016, from https://www.tomshardware.com/reviews/best-ram,4057.html